Receptionist Office Assistant

DESCRIPTION

Equites is seeking a dynamic, friendly, and fully bilingual receptionist to join our team. The successful candidate will have reception and general administration duties, providing a professional and welcoming environment for all clients.

Company Profile

Equites Property Fund Limited is a South African real estate investment trust, with a definite focus on being a market leader in the logistics property market by developing and acquiring A-grade, modern logistics facilities in prime locations in South Africa and the United Kingdom. Equites listed on the Johannesburg Stock Exchange on 18 June 2014 with a portfolio value of R1 billion and has since grown to a portfolio value of R28.2 billion at 31 August 2023.

SKILLS & QUALIFICATIONS

Highly proficient in MS Excel, MS Word, and MS PowerPoint
Excellent communication and command of the English language - Written and spoken
Strong administrative and organisational skills
Detail oriented
Display initiative, creativity, and originality as required
Have the willingness to research and implement solutions
Present a neat and professional appearance
Friendly, diplomatic, and professional
Punctual / Excellent time management
Flexible / Adaptable and open to change and improvements
Work well in a team environment
Ability to work under pressure
Personal qualities of integrity, credibility, and commitment, and a high degree of professional ethics

Qualifications & Experience

Required

Matric
A minimum of 8 years of reception experience
Diploma/Certificate in Office Administration advantageous

RESPONSIBILITIES

Primary responsibilities include, but are not limited to:

Welcome clients and visitors.
Answer and address incoming phone calls promptly, professionally, and politely.
Screen all phone calls and ensure they are re-directed to the relevant person.
Manage office equipment, stationery stock, and any housekeeping requirements.
Ensure that the boardrooms are neat and presentable.
Manage boardroom bookings.
Manage the staff contact register.
Assist with setting up and managing biometric access control of staff.
Sort and distribute incoming mail.
Prepare outgoing mail for pick-up or courier as well as courier deliveries.
Provide administrative support to the Office Manager.
Assist with event administration.

Employment Equity

Selections will be made in line with the Equites employment equity plan.

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Receptionist/Office Assistant

DESCRIPTION

SKILLS & QUALIFICATIONS

RESPONSIBILITIES

APPLICATIONS CLOSE 19 APRIL 2024

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